The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
(1) The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access.
Students should submit to the Registrar or other appropriate official, written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. Records will be inspected under the supervision of an appropriate college employee. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education records that the student believes are inaccurate or
misleading.
Students may ask the college to amend a record that they believe is inaccurate or misleading. The written request must clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the college decides not to amend the record as requested by the student, the college will notify the student of the
decision and advise the student of his/her/their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, consultant, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her/their tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her/their professional responsibility. Rowan College at Burlington County may also share with partner colleges and universities the educational records of any students who indicate an intent to enroll in those institutions.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Rowan College at Burlington County to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202
A copy of the RCBC policy and a copy of the FERPA regulations are on file in the offices of the Registrar and the
Vice President of Student Success.Â
Public Notice Designating Directory Information:
RCBC hereby designates the following student information as public or directory information. Such information may be disclosed by the institution for any purpose, at its discretion: Name, mailing address, email address, place of birth, photographs, grade level, dates of attendance, enrollment status, most recent educational institution attended, major field of study, awards, honors and degrees received, height and weight of athletic team members and participation in officially recognized activities and sports.
Students may withhold permission to disclose this information under the Family Educational Rights and Privacy Act of 1974, as amended (FERPA), by completing the Non-Disclosure form on the college’s website and submitting it to the Registrar’s Office. Such notification shall become effective as of the date on which it is received in the Registrar’s Office and will remain in effect for the remainder of the academic year.