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Topics Discussed On This Page:

Registration

Prerequisite and Corequisite Courses

Enrollment Certification/Verification

Cancellation of Classes

Registration Schedule Changes

Withdrawal from Courses  

Administrative Withdrawal Request

College Action

To Declare or Change a Major

Reverse Credit Transfer

Change of Record Information

Registration

Students must be registered to attend class and receive a grade or credit for the course.

Prerequisite and Corequisite Courses

A prerequisite is a course that improves a student’s chance of success in another course. A corequisite is a course that a student is required to take at the same time as another course. Without them, a student is unlikely to be successful in the course. In certain circumstances, students may obtain approval from the division dean of the course or appropriate academic administrator to take a course without the prerequisite or corequisite.

Enrollment Certification/Verification

Certifications and verifications of enrollment and academic status are processed by the Office of the Registrar. Students can request an enrollment verification using the form available online at rcbc.edu/forms. Please allow five business days for processing.

Veterans’ certifications are processed by the Military Education and Veteran Services Office. Please allow five business days for processing.

The college also uses National Student Clearinghouse to provide degree and enrollment verifications. Employers
or background screening firms requesting this information should visit degreeverify.org.

Cancellation of Classes

Classes may be canceled due to lack of or low enrollment. Registered students will be notified of the change through their student email account. Students have a choice of selecting another section or a refund of tuition and fees.

Registration Schedule Changes

Students may make changes to their schedule through the Add/Drop period. Semester/term-specific deadlines are published on the Academic Calendar. Students may change courses through their BaronOne/Self-Service account, or by submitting an Add/Drop Form. A completed form may be submitted using an RCBC student email account by emailing registration@rcbc.edu, or by submitting the form in person during normal business hours. There is a minimum $20 fee for schedule changes. Some schedule changes may also incur additional costs. 

Students who add courses on or after the first day of any term will not be dropped for non-payment and must take action to remove themselves from the registered course.

Students who drop courses within the published Add/Drop period of a semester/term will receive a 100% refund and no record of the course will appear on the academic transcript.

Withdrawal from Courses  

After the specified Add/Drop period, students who do not intend or are unable to complete a course must complete a Withdrawal form. Students are responsible for completing and submitting the form to the Office of the Registrar on the 2nd floor of the Student Success Center prior to the “Withdrawal Deadline”. Semester/term specific deadlines are published on the Academic Calendar. A student may withdraw from a course and receive a grade of “W” up to the end of the ninth week of classes in a regular semester. Withdrawing from a class will result in a “W” grade on the official college transcript. “W” grades do not contribute to a student’s grade-point average, but may affect a student’s satisfactory academic progress. 

It is strongly recommended that students considering this option, speak with Advising and Financial Aid before withdrawing. Students who do not officially withdraw prior to the published deadline on the Academic Calendar will receive a grade of “F” or “ST” or “SR” for the course. Students are not permitted to withdraw from courses after the published “Withdraw Deadline,” however, exceptions may be made under extenuating circumstances. For more information, review the Administrative Withdrawal Request.

Administrative Withdrawal Request

Occasionally, a student may demonstrate the need to withdraw from their registered courses after the Withdrawal Deadline due to an extenuating circumstance. In these instances, students must submit a written request and appropriate supporting documentation for an Administrative Withdrawal to the Office of the Registrar.

Administrative Withdrawal decisions do not eliminate a student’s financial obligation to the college, regardless of the outcome. Students who receive approval for Administrative Withdrawals are still responsible for their outstanding balances. Students who wish to seek financial reimbursement should review the information for Exceptions & Appeals Petitions.

Grades of Administrative Withdrawal may be awarded through two means: through the Office of the Registrar, or through the Grade Appeals committee.  

Criteria for administrative withdrawal through the Office of the Registrar:

1. Administrative Withdrawal Requests must be submitted using an RCBC student email or in person, and substantiated by official documentation demonstrating the nature of the extenuating circumstance.  

2. Requests will only be considered if the dates of the extenuating circumstance coincide with the applicable semester/ term in which courses are attempted and demonstrate an impact after the withdrawal date. Students whose circumstances occur before the withdrawal date should use the withdrawal process rather than administrative withdrawal. Failure to withdraw by the withdrawal date is not grounds for a grade of AW without a related extenuating circumstance. 

3. Requests will only be considered up to 30 business days after the end of the semester in question or 30 days after the documented date of the extenuating circumstance, whichever is later.

4. Administrative Withdrawals will be applied to all courses taken within the semester/term of the request unless the student can demonstrate that a particular course was not affected by their ability to participate in class. For example, a course may be exempted from an administrative withdrawal if a student’s mobility was affected but they were still able to participate in online courses.

A student who does not meet the above criteria for an Administrative Withdrawal may review the criteria and process for a grade appeal. A grade of “AW” may be awarded only by the grade appeal committee.

College Action

Consistent with law, Rowan College at Burlington County reserves the right to dismiss at any time students who in its judgment are undesirable and whose continuation in the school is detrimental to themselves, the staff or fellow students. 

When a student is withdrawn from the college as a result of administrative action or for the convenience of the college (except for disciplinary reasons), they are entitled to a full refund of tuition and fees. If the student is withdrawn from a course or courses for disciplinary reasons, they are not entitled to a refund.


To Declare or Change a Major

Students must follow the appropriate steps to change and/or declare a new major:

1. Speak with an advisor to determine how a change of major will affect degree plans.

2. Submit a completed form to the Office of the Registrar for processing. It is recommended that students submit the form using their student email account.

3. Students who have been assigned to a graduation should check in with the Office of the Registrar to ensure that their new major is included in the graduation.

4. Newly declared majors will begin the following semester, and current majors will remain active until the end of the semester. 

Reverse Credit Transfer

Students who have declared a major, completed a minimum of 15 credits at RCBC, and transfer to another college or university are eligible to have those future earned credits apply towards their degree at RCBC. The student can expedite the reverse transfer process by requesting a transcript be sent to RCBC from their current institution. Students must notify the Office of the Registrar of their intent to transfer back credits and graduate. RCBC may also arrange the reverse transfer through formal agreements with select colleges and universities. Students have three years to take advantage of this policy without having to reapply to the college.

Change of Record Information

Students who wish to make any changes to their academic record must file proper forms with the Office of the Registrar. Changes include name, address, telephone number, or other items on the initial application.